Moving Cross Country: The Ultimate 25-Step Checklist
Moving cross country is exciting, but the process and details involved can be overwhelming. For most people, working with professional movers can help simplify the experience, reducing the stress of packing, organizing and managing logistics.
But whether you choose to hire a moving company or do a DIY long-distance move, this checklist offers a comprehensive guide for planning, preparation and execution to make your cross country move as streamlined and organized as possible.
Cross Country Pre-Move Planning (8-12 Weeks Before Move-Out Day)
Planning your cross country move should start long before the actual moving day. You need to figure out how much you are willing to spend, research and coordinate moving services, and start making the necessary preparations for life in your new home.
1. Establish your moving budget
Cross country moves can be costly, so set a moving budget that includes professional moving fees, packing supplies and other expenses. Don’t forget to plan for contingencies like overnight lodging or meal costs if the move takes more than a day.
2. Decide between DIY or hiring professional movers
A key early decision is whether to handle your cross country move yourself or hire a moving company. While DIY moving may seem economical, cross country relocations require careful planning, significant time and physical effort. Working with professionals can ensure that the entire process—from packing to transportation to unpacking—is stress-free, making it the preferred choice for most people.
3. Deciding the level of moving services needed
Full-service moving may be ideal if you have a larger budget and limited time, while partial services can help save on costs.
Full-service movers can handle packing if you want professionals to take care of fragile items and organization. If you have particularly large or valuable items, choose movers who specialize in handling things like pianos, artwork and antiques.
Some companies offer unpacking and setup services, which can be helpful if you need to settle in quickly or don’t have any friends or family members available to help reassemble furniture or arrange heavy furnishings.
4. Research cross country moving companies
Selecting the right moving company is essential for a successful cross country move. Begin by researching reputable movers, focusing on those experienced with moving long distance. Look at what services they offer, read reviews and compare prices.
5. Get quotes and verify credentials
Obtain quotes from at least three moving companies to compare pricing and services. Make sure they’re licensed and insured for added security, as long-distance moves require proper handling and compliance.
6. Deciding on moving insurance
Most long-distance moving companies have basic liability insurance (known as released value protection) included in the quote, but depending on your situation and the value of your items, you may want to consider additional coverage (also known as full value protection). If moving company options are limited, third-party insurance providers offer customizable coverage options.
No matter what level of coverage you get for your cross country move, familiarize yourself with the claims process, including deadlines and required documentation, to streamline any future claims.
7. Explore your new neighborhood
Understanding your new location can help you prepare for the transition. Research local amenities such as local schools (if you have school-age children), department stores, parks, grocery stores and healthcare facilities.
Notification and Preparation (6-8 Weeks Before Move-Out Day)
8. Notify your landlord
If you’re renting, inform your landlord well in advance to meet your lease’s notice requirements. Arrange for a move-out inspection, return keys and confirm any deposits you’re owed.
9. Inform your employer and update records
Notify your employer about your move and update HR records with your new address. If you are relocating for work, inquire about any potential relocation benefits and consider negotiating for assistance with moving expenses.
Packing and Organization (4-6 Weeks Before Move-Out Day)
10. Declutter and organize
A move is the perfect opportunity to assess your belongings. Separate items into “keep,” “donate” and “discard” categories, which can help you reduce moving costs by lightening your load. Garage sales are also a great way to slim down your belongings while making a bit of extra money for the move.
11. Gather packing supplies
Start collecting cardboard boxes, packing tape, packing paper, bubble wrap and other packing materials you will need. High-quality supplies can prevent damage to your items, especially for long-distance transport.
12. Develop a packing process
To keep your belongings organized, label each box by room and contents. This makes unpacking easier and helps the movers organize the moving truck and place boxes in the correct areas of your new home when they arrive.
Logistics and Travel Arrangements (2-4 Weeks Before Move-Out Day)
13. Arrange travel for yourself, family members, and pets
Plan your travel route across the country and book pet-friendly accommodations, if necessary. Consider hiring a pet-sitting service for the day of the move to keep your pets safe and secure.
14. Schedule car shipping
If you’re driving one vehicle but need to ship another, arrange cross country transportation through a reliable car-shipping service. Ensure that the provider offers door-to-door delivery to your new house.
15. Plan utility transfers
Contact your utility companies to disconnect services at your current home and arrange connections at your new location. Set up these transfers in advance to avoid delays in service.
Moving Truck and Equipment (2-3 Weeks Before Move-Out Day)
16. Confirm your moving team
If you’ve chosen to work with a moving company, confirm the booking and details. Review the inventory, equipment and services included in your contract, and ensure that everything is clear for both you and the movers.
17. Prepare moving equipment (if doing a DIY move)
For those renting a moving truck and doing the move themselves, now is the time to confirm the reservation. Make sure to rent any other necessary equipment, such as dollies, moving blankets and straps, to ensure safe and efficient loading and unloading.
Final Preparations (1-2 Weeks Before Move-Out Day)
18. Pack an essentials box
Set aside a box of essentials containing toiletries, a change of clothes and any items you’ll need immediately on your moving date. This ensures you’ll have access to these basics without digging through multiple boxes at your final destination.
19. Keep track of the important stuff
Gather all vital documents—like IDs, medical records, school records, personal finance statements and legal paperwork—into a dedicated folder or binder. Keep this with you during the move (rather than packing it with other items) to ensure quick access and prevent it from getting lost in transit.
20. Defrost and clean Your fridge
Empty your refrigerator and freezer, discarding any perishables. Defrost and clean both appliances to avoid a mess during the move. Many movers require this step before transport.
Move-Out Day
21. Prepare for the movers
To get prepared for the movers, clear pathways and organize boxes to streamline the moving process before movers arrive. Walk through your moving plan with the team, review the inventory list and ensure that all details are confirmed before they start loading.
22. Sign the moving contract
Before the moving process begins, review the moving contract one last time. Confirm billing information, inventory and any additional details. Once satisfied, sign the agreement to start the process.
After the Move
25. Deep clean your new home
Before you start unpacking, take the time to thoroughly clean your new home. It’s much easier to do this while the space is relatively empty. Focus on key areas like the kitchen (appliances, cabinets and countertops), bathrooms, and floors. This gives you a fresh start and helps you familiarize yourself with your new space. You might even spot any maintenance issues that need attention.
24. Unpack and organize
Prioritize unpacking essential items first, such as bedding, cookware and toiletries. Unpack room by room to avoid clutter, and consider hiring a professional organizer for a smoother transition. Keep all moving receipts and records associated with your move. These documents could be useful for tax deductions if you’re moving for work or any potential insurance claims.
25. Update your address
Ensure all relevant parties are notified of your new address, including the post office, your bank and healthcare providers. Let friends and family know as well to keep everyone updated.
Final Tips for a Successful Cross-Country Move
Even with meticulous planning, unexpected challenges can arise when moving cross country. Be prepared to adapt to any situation that comes up, from weather-related delays to last-minute packing adjustments.
However, with the right checklist and a reliable moving company, you can feel confident that you will be ready for any contingency and able to achieve a smooth transition to your new home. If you’re looking for a reliable partner with experience helping people moving across the country, contact Armstrong today to learn how we can help you with your move.
