How to Hire Movers for the Best Cross Country Move

Moving across the country is a big deal. Whether you’re chasing a dream job in California or moving closer to family in New York, choosing the right moving company can make or break your cross country moving experience.

In this guide, we’ll walk you through the 12 most important things you need to consider before hiring cross country movers. These tips will help you avoid common pitfalls and make your long distance move smoother, safer and more affordable.

1. Your Total Moving Budget

Unexpected moving costs shouldn’t overshadow the excitement of a new beginning. While cross country moves can range widely depending on how much stuff you have, your timetable, the size of your home and what services you require, what’s often missing from initial conversations are the hidden fees that can significantly impact your final bill. To better understand your potential costs, consider getting a free moving estimate tailored to your specific needs and budget.

Itemized moving costs to be aware of when moving cross country:

Fuel costs: Additional fuel surcharges based on current fuel prices and distance traveled
Stair fees: Extra charges for each flight of stairs movers must navigate
Long carry fees: Added costs when the truck must park far from the entrance to your home
Packing materials: Charges for boxes, tape, bubble wrap and specialized moving containers and packing materials
Storage fees: Costs for temporary storage if your new home isn’t ready
Extra stop charges: Additional fees for picking up or dropping off items at multiple locations

2. Decide on a Moving Date

Deciding on a moving date is a vital first step in the moving process, and it’s important to choose a time that suits both you and your family’s needs. Be sure to consider factors such as work schedules, school calendars, and personal preferences when selecting the date. For instance, try to avoid the peak moving season if possible; scheduling your move during the off-season can help you save money and secure the best moving services.

Opt for a convenient date that allows for a smooth transition, like a weekend or a day when you have time off from work. It’s also wise to consider the weather forecast and plan your move around potential extreme conditions, such as heavy rain or snow, that could complicate the process.

Finally, give yourself plenty of time to prepare, especially for a cross country move. Starting at least eight weeks in advance will ensure you have everything organized and ready for a stress-free moving day.

4. Research Cross Country Movers

Researching long distance movers is a critical step in ensuring a seamless and seamless cross country move. Here are some tips to help you find the right moving company:

Get Multiple Quotes: Reach out to several reputable movers to compare prices and services and find the best deal
Check Online Reviews: Look for at both positive and negative ratings to get a balanced perspective on a company’s performance
Verify Licenses and Certifications: Ensure your cross country moving company is licensed and certified and meets federal regulations and standards.
Ask About Valuation Options: Ask about their valuation coverage so you understand your options and protect all your stuff during the move.
Experience with Cross Country Moves: Choose a company with a proven track record of handling cross country moves

5. Time Frame and Flexibility for Long Distance Moves

Moving during peak season might seem ideal weather-wise, but it comes at a premium. Summer moves can cost up to 30% more than off-season relocations. Be sure to ask about rates and how they differ for different times of year so you don’t miss out on saving money that could be better spent on a fresh start in your new place.

6. Service Options Available

Moving services aren’t one-size-fits-all. Professional movers offer various service levels to match different needs and budgets. Full-service movers, for example, can handle all aspects of your move across the country, providing a stress-free experience.

Essential service options to consider:

Full-service packing: Professional packers handle everything from wrapping dishes to boxing clothes
Partial packing: Movers pack specific rooms or items while you handle the rest
Storage solutions: Both short-term and long-term options for when timing doesn’t align perfectly
Specialty services: Custom crating for artwork, piano moving, antique handling and more
Vehicle shipping: Transport for cars, motorcycles or other vehicles
Unpacking services: Get help settling into your new home

Hiring a full-service moving company can be a great alternative for those looking for convenience and a stress-free move.

7. Binding vs. Non-Binding Estimates

Understanding estimates is like learning a new language – confusing at first but essential for clear communication. When you’re hiring a company for a cross country move, it’s important to understand the difference between binding and non-binding estimates.

Binding estimates

Binding estimates guarantee the final cost based on the items and services listed in the contract, regardless of any unforeseen circumstances. This provides peace of mind, as you know exactly how much you’ll pay. However, if you add extra items or services after the estimate is given, the cost may increase.

Non-binding estimates

Non-binding estimates are based on the mover’s best guess of the total weight and services needed. The actual cost may vary depending on the final weight of your belongings and any additional services. While non-binding estimates can give flexibility, they may lead to unexpected higher charges if the weight exceeds the original estimate.

8. Inventory Assessment and Valuation Coverage

A detailed inventory is the best way to prevent lost or damaged items during a long distance move. Modern technology has made this process more accessible than ever, with virtual surveys complementing traditional in-person assessments.

In addition to keeping track of all your items, you should also understand your valuation coverage, which is your moving company’s liability for your belongings. Valuation is regulated and offered directly by the moving company and comes in two main types.

Released Value Protection

Basic liability coverage is included at no extra cost and is sufficient for most household items. Your moving company typically offers protection at $0.60 per pound per item. So, your 50-pound flat-screen TV would be covered for $30, regardless of its actual value.

Full Value Protection

For an additional fee, full value protection coverage ensures the mover repairs, replaces or reimburses the item’s actual cash value if damaged or lost. However, the mover may set limits on coverage for particularly valuable items, so it’s essential to declare any high-value belongings.

9. Packing Strategies to Meet Your Moving Needs

Packing is a crucial step in the moving process, and having a solid strategy can make all the difference. Here are some tips to help you pack like a pro:

Start Early: Begin well in advance (at least eight weeks) to avoid last-minute chaos
Use Sturdy Boxes and Packing Materials: Invest in high-quality boxes, bubble wrap, moving blankets, and packing tape to protect your fragile items, like artwork, antiques, and dishes
Label Everything Clearly: Clearly label each box with its contents to make unpacking easier and ensure that boxes are delivered to the correct rooms in your final destination
Pack an Essentials Box: Prepare a box with essential items like toiletries, medications and a change of clothes
Color-Code Boxes by Room: Use colored stickers or markers to designate boxes for each room, saving you time when unpacking

10. A Clear Contract

When it comes to your moving contract, every detail matters. Take time to read each clause to get a clear understanding of what’s included.

Key contract elements include:

Service scope: Detailed description of all services included
Pricing structure: Breakdown of all moving costs and potential fees
Timeline commitments: Pickup and delivery windows
Liability terms: Valuation coverage and insurance claim procedures
Dispute resolution: Process for handling disagreements
Cancellation policy: Terms and conditions for canceling services

11. Notify Important Parties and Update Your Address

Notifying important parties and updating your address is a critical step in ensuring a smooth transition.

US Postal Service

Update your address with the USPS to ensure your mail is forwarded to your new home. This can be done easily online or at your local post office.

Utility Companies

Contact your utility providers to transfer or set up services at your new address. This includes electricity, gas, water, internet and cable.

Banks and Credit Card Companies

Update your address with your financial institutions to avoid any disruptions to your banking and credit card services.

Insurance Companies

Notify your insurance providers (home, auto, health) of your address change to ensure your coverage remains intact.

Employer and HR Department

Inform your employer and HR department of your new address to ensure accurate payroll and benefits information.

12. Moving Day Essentials

Moving day can be chaotic (even more so when it’s a cross country move), but with the right preparation, you can ensure a smooth move.

Create a moving checklist

It pays to be organized on the big day. Create a checklist of steps you need to follow and things you don’t want to forget so you can make sure everything goes as planned.

Pack a Moving Day Essentials Box

Include items like snacks, water, medications, phone chargers and important documents. This will keep you and your family comfortable and prepared throughout the day.

Have a First-Night Box

Pack a box with essentials for your first night in your new home, such as toiletries, towels, bedding and a change of clothes. This will make your first night more comfortable.

Take Final Meter Readings

Before leaving your old home, take final readings of your utility meters and notify your utility companies. This will ensure accurate billing and prevent any disputes.

Confirm Moving Details

Double-check the moving details with your movers, including the arrival time of the moving truck and any special parking instructions. Clear communication can prevent any last-minute surprises.

Take Photos of Electronics and Furniture

Before disassembling electronics and furniture, take photos to help with reassembly. This can save you time and frustration when setting up your new home.

The Best Way to Move Cross Country

Remember, choosing a moving company isn’t just about finding the lowest price—sometimes, the cheapest option doesn’t meet your needs. The key to moving cross country is to find a reliable partner that fits your budget, so it’s important to take your time, do research, and compare costs.

Ready to start planning your cross country move? Our experienced team is here to help you navigate every step of the journey. Contact us today for a detailed quote and personalized moving plan.